Timesheet capture and billing reconciliation, automated
Hours reconciled against deliverables, anomalies flagged, and a draft invoice with supporting detail waiting for finance at cycle close.
The problem
Firms under bill routinely through unlogged hours, mismatched timesheet categories and late invoicing. Finance loses days each month reconciling time logs against deliverables, chasing consultants for missing timesheets, and assembling invoices by hand. Then clients dispute line items that have no supporting detail behind them.
What gets built
An automation that runs at billing cycle close, pulls time tracked against tasks per project and per person, and uses Claude to reconcile those hours against the deliverable categories, flag the anomalies such as unlogged days, over running categories and unallocated time, and generate a draft invoice with detailed line items and a supporting timesheet summary. Finance reviews and approves in one pass before it goes to the client.
The chain, end to end
Every piece sits where your business already works. Nothing here asks your people to open a new tool.
What finished looks like
We name the finish line before we start, so there is no argument later about whether it landed.
- A draft invoice generated for every active client within the cycle close window.
- Time entries categorised and matched to deliverable line items without manual sorting.
- Anomalies flagged with the specific detail finance needs to judge them.
- Invoices leaving with supporting detail attached, so line items are not disputed blind.
Start with a translation, not a tool
Every engagement enters through one doorway: a diagnostic, not a tool. Begin with a free Impact Analysis, or go straight to the Diagnostic when you are ready.